Conference Room Technology and Collaboration

Film lovers will certainly remember the famous phrase “Planning to Plan” from “Office Space”, which was written on a whiteboard during what could go down as the most amusing conversation involving two consultants named Bob in history. That phrase certainly hit a facepalm-inducing nerve because it was so very relatable. Some of that is simple human nature – many business professionals may go around and around in circles waiting to find that great idea while accomplishing little to nothing. But what if new conference room technology innovations – like large touch screens – can help to increase the efficiency of planning sessions?

With the arrival of giant all-in-one devices like the Microsoft Surface Hub, we’re witnessing a conference room technology renaissance. Large touchscreens that may seem like blown-up tablets may soon be popping up in conference rooms around the country, replacing the “old-pro” whiteboards where either brilliant ideas or a “whole lot of nothing” came into existence. Other companies that are throwing their hat into innovating the conference room technology field are Smart Kapp iQ and T1V’s ThinkHub.

[tweetthis hidden_hashtags=”#digitalcollaboration” url=”http://www.selectcommunications.com/conference-room-technology/” display_mode=”box”]Conference room technology is the Whiteboard 2.0[/tweetthis]

The future of conference room technology is the enablement of a collaborative space where ideas can be shared in large view across the room or across the world at the touch of a button. When the moment of inspiration strikes, you won’t have to leave your whiteboard to visit a website for research. You’ll be able to type in a Google address or start scrolling through photo libraries, bring up a map of the world, or take a gander at a competitor’s website for inspiration. And once there, you’ll be able to take a screenshot and pop it onto the whiteboard so you can see what the idea might look like in practice. After all, not all business professionals are natural Picassos that can express an idea perfectly in a drawn form. For these reasons, you might also be able to call the large touch screen “Whiteboard 2.0.”

For collaboration with conference room technology, the story is about more than just sharing the same space. The Microsoft Surface Hub allows you to view sessions in real time, while the T1V’s ThinkHub allows for business pros from anywhere to interact with the GUI and make changes collaboratively. For multi-location companies where timeliness and execution need to be optimized as best as feasibly possible, that’s critical.

T1V’s ThinkHub conference room technology

There’s also the benefit of video conferencing as well. Many conference rooms likely already feature a big-screen television – all connected to a computer. These large screens also double as video conference devices with a mounted web cam. And that might speak to the largest benefit of all – these devices are an all-in-one solution for your conference room technology needs. Best of all, we can surely expect that more and more apps will continue to be released over time for these blown-up tough screens.

One of the drawbacks of these exciting new tools is price, and there’s just no getting around that. When it comes to cost savings in the world of conference room technology, whiteboards, markers and erasers will almost always win by default – the Microsoft Surface Hub starts at $8,999. But when you measure up the increase in productivity and collaboration – and couple that with the marginal cost savings you’ll make up with white board markers – it could very well be worth it in the long run.

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